1. Logging in to Caedence

  1. Go to (or the URL provided by your organization), enter your email address or username and password, and click “LOGIN”.
  2. Read the Terms and Conditions, Privacy Notice, and confirm that you are 13 years or older, and then click “AGREE”. Note- you will only need to agree to these statements once–unless there are updates to the Terms and Conditions and/or Privacy Notice, at which point you will need to re-read and agree to them again.
  3. Click “LAUNCH”.

2. The Home Menu

The first thing you will see after clicking LAUNCH” is the Home Menu. The Home Menu is where you will begin creating, managing, and navigating to your Bands and Songs – along with managing settings and your User Profile. Tabs, buttons, as well recent songs and bands allow for quick navigation. 

Home Menu Image

NOTE: You can always navigate to the Home Menu from the Main Interface by clicking the Caedence icon in the upper left corner. 

Main Interface With Arrow To Caedence Icon

3. Settings

Settings allow you to shape your overall Caedence experience and optimize for specific devices. As such, settings are device-specific. You can navigate to the Settings either from the Settings tab, or the button in the bottom left of the Start tab.

Ways to Get To Settings

Global Audio Offset MS

Global Audio Offset MS (milliseconds) causes audio playback to be scheduled ahead or behind the normal timing. Computers and audio devices all introduce latency in different amounts.

Adjust this setting on the Band Members’ device to tighten up the click. In cases where a video projector has high latency the Band Leader can delay the audio to compensate.

MIDI Output Auto-Enable

To newly connected MIDI devices, meaning a device where no selection has yet been made. This means MIDI ‘just works’ when you are getting started and have a single interface or instrument. Using channel assignment can be adequate to target multiple MIDI devices connected to a single output.

Set MIDI Output Auto-Enable to “no” if you want to select specific destinations for each command and track. When you have a complex setup with multiple MIDI outputs or virtual instruments you may not want every command or track routed to every destination. 

In both cases, you can select or deselect specific devices and your preference will persist when the device is reconnected. Be aware some interfaces and software instruments will report a changing device ID or duplicate names. This can cause preferences to not apply reliably.

File Load Progress Vie

The media files (audio, MIDI, image, video, etc.) in your Caedence songs are stored in “the cloud.” As such, each time you load a song or set to be played in Caedence, any media files will be “loaded” into your browser session. The File Load Progress View setting lets you determine the level of detail of the downloading progress of files after clicking the File Load Progress icon from the main Caedence user interface. You can choose between “Slim” and “Detailed”. 

Max Audio Minutes

Caedence attempts to preload all the media needed to play through an entire set so you know a temporary network interruption won’t disrupt playback. System RAM determines how much memory is available to the browser. If the browser uses too much memory files could fail to load or the browser may crash.

In cases where a set has more audio than can be reliably stored in memory, the Max Audio Minutes setting limits the amount of audio that is loaded at any given time. Caedence prioritizes any audio needed for the current song, then loads audio for subsequent songs. When a song is over and later audio is waiting to be loaded, more memory is freed up by automatically removing previously played audio.

Choosing a Max Audio Minutes Setting

In the loading panel under ‘MEM’ you can see how much memory the browser is using and the maximum available, in Megabytes. Audio is stored in buffers which use 10Mb per minute. MP3 encoding or mono wavs will save cloud storage and download time, but doesn’t reduce buffer size.

We recommend setting Max Audio Minutes so that half of the available memory can be allocated to audio. For example a MacBook Air with 4Gb RAM provides ~2GB to the browser. Half of that is 1000 Mb of so 100 would be the recommended Max Audio Minutes.

Caution: If a song has more audio minutes than the Max Audio Minutes will allow, the song will not load completely and playback will be unpredictable.

Load Files During Playback

This setting lets you allow or disallow the loading of media files during playback. File loading can cause temporary memory or CPU peaks. Visual and/or audio “stuttering” in playback may be prevented if file loading during playback is disallowed.

MIDI Piano

Caedence can automatically route MIDI note information to a system “piano” for reference when no other MIDI outputs are available. 

UI Scale

The UI (user interface) Scale setting lets you choose the size of the Caedence interface. We recommend “Normal” for larger screen sizes, and “Big” for smaller screen sizes. 

Connected Devices

This is a read-only display of the connected audio and MIDI devices that Caedence is currently connected to. This display will change in real time as devices are connected and/or disconnected.

Assign Hotkeys and MIDI 

There are many commands in Caedence that can be controlled by Hotkeys and/or MIDI (like note data and program changes). In order to change the default Hotkeys (shown in Appendix …) and/or assign certain functions to MIDI, click “ASSIGN HOTKEYS & MIDI”.

Getting to Hotkeys and MIDI Assignment

The Commands (functions) are grouped into four tabs: Editing, Mix, Transport, and View. From left to right, the top row of the table shows: 

  1. Command name
  2. Whether the Command can be inserted into the Timeline with a Timeline Command
  3. The Command’s default Hotkey
  4. Whether the Command can be assigned to MIDI
  5. A “LEARN” link to enter “Learn Mode” for both Hotkeys and MIDI (when allowed)
Hotkey and MIDI Assignment Table

To edit/create an assignment, go to the Command you want to assign to a new Hotkey or MIDI and click “LEARN”. (For MIDI assignments, make sure your MIDI device is connected). While in Learn Mode, the “LEARN” link will say “LEARNING” until you hit a key on your keyboard or send a MIDI command. Once you do one of these actions, the assignment will display in the Hotkey and/or MIDI columns.

4. Basic Terms & Concepts

Although Caedence’s design, features, and workflow are reminiscent of other applications, there are several unique terms and concepts that you will want to become familiar with before you begin.


  1. Caedence User – Anyone with a Caedence account. Each Caedence User has a unique email address and user name.
  2. Band – A group of one or more Caedence Users. Each Band is created by one – and only one – Band Leader. Each Band also has one – and only one – Stage.
  3. Stage Online meeting that syncs device playback for the Band Leader and all present Band Members. Whenever the Band Leader selects a Band to edit, manage, or play one of its Sets, that Stage is said to be “Live”. Any Band Members who click on that Band will be synced up with the Band Leader and any other present Band Members. The Stage stops being Live if the Band Leader selects another Band or a single Song from their Song Library – or if Internet connection is lost.
  4. Song – A single Caedence session. A Song has one – and only one – Song Owner, but a single Song can be used in multiple Sets and Shows of Bands that the Song Owner leads. Band Leaders can grant Band Members certain Permissions to edit a Song.
  5. Set – A collection of one or more Songs
  6. Show – A collection of one more Sets

Roles – Band Leaders & Band Members

Each Caedence User can be both a Band Leader of one or more of their own Bands – and a Band Member in one or more Bands led by other Caedence Users. A Caedence User does not have to be a Band Leader or Band Member.

Here are some tasks that only Band Leaders can do with their own Bands:

  1. Edit the Band’s name
  2. Create, edit, and delete Shows and Sets
  3. Invite and remove Band Members
  4. Grant and remove Permissions to Band Members
  5. Put the Band’s Stage in Live status
  6. Delete the Band

Here are the tasks that Band Members can do for a specific Band:

  1. Practice any Songs that occur in that Band’s Shows/Sets 
  2. Edit & save certain things in Songs owned by the Band Leader if Permissions have been granted
  3. Add Private Notes
  4. Control Transport, Click, Mix, and/or MIDI playback during a Performance if Permissions have been granted by Band Leader

Practice vs. Performance

Band Members are in Practice mode when they play a Band’s Set when the Band Leader is NOT managing that Band or playing any of that Band’s Sets. As soon as a Band Leader selects a Band to manage or play one of its Sets, that Band’s Stage is Live and is in Performance mode. Band Members who join the Stage will also be in Performance Mode and have their devices synced to the Band Leader’s – even if it’s only for a Band rehearsal.


Similar to other collaboration platforms, Caedence lets Band Leaders grant and/or remove certain Permissions from Band Members. There are two main categories of Permissions: Playback and Editing. Playback Permissions allow Band Members to control Transport, Click, Mix, and/or MIDI when the Band’s Stage is Live. Editing Permissions allow Band Members to edit the different Track Types either during Practice or Performance modes.

5. Help Center

You can always navigate to the Caedence Help Center by clicking “HELP” in the Start Tab of the Home Menu. The Help Center has user guides as well as links to report bugs and request features.

Home Menu with help button boxed